in terms of the Promotion of Access Information Act , Act 2 of 2000.
Activity of Ecocert-Afrisco (Pty) Ltd:
Organic certification of food, fibres, textiles, cosmetics, fair trade.
Plus EurepGAP certification
Postal Address of head of Ecocert-Afrisco (Pty) Ltd:
P.O. Box 74192, Lynnwood Ridge 0040, Gauteng
Street Address of head of Ecocert-Afrisco (Pty) Ltd:
Room 113A, Building 19A, CSIR Campus, Scientia, Pretoria, 0040
Telephone number of head (Managing Director) of Ecocert-Afrisco (Pty) Ltd:
(012) 349 1070
Fax. No. of head of Ecocert-Afrisco (Pty) Ltd:
(012) 349 1070
E-Mail address of head of Ecocert-Afrisco (Pty) Ltd:
Web address for Ecocert-Afrisco (Pty) Ltd
DESCRIPTION OF GUIDE REFERRED TO IN SECTION 10: SECTION 51(1)(b)
A Guide has been compiled in terms of Section 10 of PAIA by the Human Rights Commission. It contains information required by a person wishing to exercise any right, contemplated by PAIA. It is available in all of the official languages.
The Guide is available for inspection, inter alia, at the office of the offices of the Human Rights Commission at 29 Princess of Wales Terrace, cnr York and St. Andrews Street, Parktown and on its website at www.sahrc.org.za.
THE LATEST NOTICE IN TERMS OF SECTION 52(2) (IF ANY):
At this stage no notice(s) has/have been published on the categories of records that are automatically available without a person having to request access in terms of PAIA.
RECORDS AVAILABLE IN TERMS OF OTHER LEGISLATION: SECTION 51(1)(d)
Records available in terms of other legislation are as follows:
Labour Relations Act 66 of 1995
Employment Equity Act 55 of 1998
Basic Conditions of Employment Act 75 of 1997
Compensation for Occupational Injuries and Disease Act 130 of 1993 Companies Act 61 of 1973
Unemployment Insurance Act 63 of 2001
Value Added Tax Act 89 of 1991
Income Tax Act 58 of 1962
Skills Development Act 9 of 1999
SUBJECTS AND CATEGORIES OF RECORDS HELD BY Ecocert-Afrisco (Pty) Ltd: SECTION 51(1)(e)
1. COMPANIES ACT RECORDS
Documents of incorporation
Memorandum and Articles of Association
Minutes of Board of Directors meetings
Records relating to the appointment of directors, auditor, secretary, and other officers
Share Register and other statutory registers
2. FINANCIAL RECORDS
Annual Financial Statements
Electronic banking records
3. INCOME TAX RECORDS
Documents issued to employees for income tax purposes
Records of payments made to SARS on behalf of employees
All other statutory compliances:
Regional Services Levies
Skills Development Levies
4. PERSONNEL DOCUMENTS AND RECORDS
Medical Aid records
Pension Fund records
Code of Ethics
5. CERTIFICATION DOCUMENTS
The various organic standards to which we certify
Organic Management Programme and Contract
Various application questionnaires
Inspection checklists and report forms
ISO 65 accreditation by S.A.N.A.S.
6. CERTIFICATION RECORDS
All certification records are confidential between us, as the certifier, and the client. Clients have copies, and can request them again if they lose them. None will be released to third parties without the clientís specific permission. Old records are kept for a minimum of five years. These include:
o Annual inspection reports
o Auditorís recommendations
o Decisions of the certification committee
o Required conditions before certification
List of enterprises currently certified to the South African draft organic standards is available on the website, or from the company.
DETAIL ON HOW TO MAKE A REQUEST FOR ACCESS - SECTION 51 (e)
The requester must complete Form C (available from the South African Human Rights Commission, www.sahrc.org.za ) or write a letter and submit this form/letter together with a request fee, to the Managing Director of Ecocert-Afrisco (Pty) Ltd.
The form must be submitted to the Managing Director of Ecocert-Afrisco (Pty) Ltd at her address, fax number, or electronic mail address, as specified at the beginning of this manual.
The form must:
provide sufficient particulars to enable the Managing Director to identify the record/s requested and to identify the requester
indicate which form of access is required
specify a postal address or fax number of the requester in the Republic
identify the right that the requester is seeking to exercise or protect, and provide an explanation of why the requested record
is required for the exercise or protection of that right.
If in addition to a written reply, the requester wishes to be informed of the decision on the request in any other manner, to state that manner and the necessary particulars to be informed in the other manner.
If the request is made on behalf of another person, to submit proof of the capacity in which the requester is making the request, to the reasonable satisfaction of the head of the private body.